Tracking open positions is a function of just about every PeopleOps department. Used for headcount budgeting, cost modeling, and resource allocation an open jobs report contains important information, whether you have 2 openings or 2,000. And, while it's not rocket science, tracking open reqs requires planning, consistency, and discipline.
Tracking open job data is Talent Acquisition 101. If these metrics are inaccurate or out of date, it's an indication that the recruitment lead is struggling with time management, prioritization, discipline, and/or committment.
Nancy Stewart, Talent Alchemists
If you have a robust applicant tracking system (ATS), you should have a built in report feature that captures this info for you. If you are a smaller department, or have bare bones ATS, you may need your own requisition tracker. Talent Alchemists has created an open position tracking template free for your use. You can download this report below.
In addition to open roles, you can use this report to transition from open data to filled data simply by keeping the status column up-to-date. As well, you'll find handy time to fill, time to post, and time to start calculations already set up in this spreadsheet.
Edit this tracker to suit your needs and, of course, let me know your questions below.
Click here to download the full version of the open position tracking template with instruction tab and time to fill formulas.
